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Accounting Office Administrative Assistant / Accounts Payable TALLAHASSEE

Accounting Office Administrative Assistant / Accounts Payable

Full Time • TALLAHASSEE
Replies within 24 hours
Benefits:
  • Dental insurance
  • Employee discounts
  • Health insurance
  • Paid time off
  • Training & development
  • Vision insurance

Accounting Office Administrative Assistant

Locally owned and operated dealership seeking a well-rounded, organized, dependable, and detail-oriented individual to join our Accounting Office. This position supports a variety of accounting, inventory, and administrative functions and requires the ability to manage multiple priorities efficiently in a fast-paced environment.

Key Responsibilities

Include, but are not limited to:

Accounting & Financial Duties

·         Balance daily cash, registers, checks, and credit card transactions

·         Manage Accounts Payable and Accounts Receivable

·         Review and monitor AP/AR schedules

·         Send monthly Accounts Receivable statements

·         Obtain and maintain W-9 forms

·         Prepare and process end-of-year 1099s

Inventory Management

·         Maintain office supplies and place inventory orders as needed

·         Manage inventory of customer water and snacks

Vehicle & OEM Processing

·         Input OEM vehicle inventory and used vehicle purchases

·         Post internal repair orders and parts invoices

·         Submit OEM incentives

·         Process product cancellations

·         Handle trade vehicle payoffs

·         Process trade titles

Qualifications & Skills

·         Strong organizational and time-management skills

·         High attention to detail and accuracy

·         Ability to multitask and prioritize responsibilities

·         Professional and effective communication skills with customers, vendors, and employees

·         Basic accounting knowledge and office experience preferred

·         Proficiency with computer systems and data entry

·         Proficiency with Microsoft Word and Excel

Working Hours

·         Monday through Friday, 8:30AM – 5:30 PM

Benefits

·         CHP and BCBS Health Insurance (Employer Contribution)

·         Guardian Dental and Vision Insurance

·         Employer-paid Life Insurance

·         Voluntary Life Insurance options

·         Employee discounts on vehicle purchases

·         Employee discounts on service and parts

·         Paid training

·         Paid holidays

·         Paid vacation

·         Paid personal time

Requirements

·         Valid driver’s license

·         Background check

·         Steady work ethic, with a minimum of two consecutive years in a similar role

·         Dealership experience a plus

·         Microsoft Word and Excel proficiency

Income

·         Based upon experience and job performance
Compensation: $37,000.00 - $52,000.00 per year

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

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